Finance and Accounting for Administrative Professionals Training

The programme

Programme overview

Numbers move through every office, whether or not the person handling them has ever studied finance. Invoices need checking, budgets need tracking, and reports land on desks full of terms that were never fully explained. This Finance and Accounting for Administrative Professionals Training course closes that gap, starting from first principles and building toward genuine confidence with the financial language and documents that cross an administrator’s desk every week.

Working through real transactions, real financial statements, and real budgeting scenarios, you’ll move from “what does this term mean” to “I can read this report and ask the right question about it.” No finance background is assumed anywhere in this course. What is assumed is that understanding the numbers behind your organisation makes you more effective in the role you already have — able to support your manager’s financial decisions, contribute meaningfully in budget discussions, and spot when something in a report needs a second look.

Who should attend

Who is this programme for?

This Finance and Accounting for Administrative Professionals Training course is best suited for:

• Secretaries
• Office Administrators
• Personal Assistants and Executive Assistants
• Administrative Professionals and Support Staff
• Production and Marketing Professionals
• Anyone Wishing to Build or Refresh Their Understanding of Finance and Accounting Methods and Terminology

Learning outcomes

What you will learn

• Appreciate the importance of the accounting and finance function
• Understand accounting for routine business transactions
• Prepare simple financial statements
• Analyse company performance using basic ratios, including AI-assisted analysis tools
• Apply costing and budgeting techniques to maintain efficiency and profitability

Explore the programme

Detailed programme outline

3-Day Essentials — Training Outline

• The three meanings of finance, and how finance supports the roles of office administrators and secretaries
• The two types of accounting: financial (external) and management (internal)
• The basic principles of the double-entry financial accounting system and how transactions are recorded
• Understanding the Income Statement and the four levels of profit
• Understanding the Balance Sheet, including depreciation, amortisation, and impairment
• What inventory is, how it is valued, and why the Cash Flow Statement matters
• The annual reports of public companies: format and content
• Who the company stakeholders are, and what their information needs are
• How to calculate and interpret accounting ratios to assess performance
• Using AI-assisted financial analysis tools to speed up ratio calculation and flag trends worth investigating
• Understanding direct costs and indirect costs
• Preparing cost structures for products and services
• Using cost structures to determine break-even point and make cost-effective decisions
• Why organisations need budgets, and the link between corporate strategy and operations
• Preparing a departmental budget and a cash budget
• Comparing actual performance with budget using variance analysis, including AI-assisted variance flagging tools
• The essential role of office administrators and secretaries in budget preparation
• Deciding whether the 5-Day Comprehensive programme is the right next step

5-Day Comprehensive — Training Outline

• The three meanings of finance
• How finance supports the roles of office administrators and secretaries
• The basic principles of the double-entry financial accounting system
• How to record transactions in the financial accounting system
• The contribution made by office administrators and secretaries
• Understanding the Income Statement
• The four levels of profit, and what they signify
• Understanding the Balance Sheet
• Measuring the consumption of non-current assets by depreciation, amortisation, and impairment
• What is inventory, and how is it valued?
• The Cash Flow Statement: why we need it, and how it is prepared
• Who are the company stakeholders, and what are their information needs?
• Why we need to analyse these reports in order to understand them
• How to calculate accounting ratios
• How to use ratio analysis to assess performance, including AI-assisted financial analysis tools for faster calculation and trend detection
• Collecting and analysing costs for the management accounting database
• Using cost structures to determine the break-even point
• Making cost-effective decisions using cost-volume-profit analysis
• Why we need budgets: the link between corporate strategy and operations at all levels of the organisation
• The budget preparation process: timetables, documentation, and procedures
• Preparing a departmental budget
• Preparing the cash budget
• Comparing actual performance with the budget using variance analysis, including AI-assisted tools that flag significant variances automatically

Learning approach

How you will learn

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.– Course Material: Access well-crafted supporting resources.– Group Work: Collaborate on discussions and case studies for practical insights.– Workshops & Role-Play: Participate in immersive, scenario-based activities.– Practical Application: Focus on applying theoretical knowledge in real situations.– Post-Training Support: Receive extensive support after training for skill implementation.

Discuss your requirements

Dates, duration & arrangements

Contact Ratomac to confirm dates, duration, delivery format, entry requirements and any applicable assessment or certification before booking.